Improvements to Basic Program

1. Updated for APPA Operational Guidelines for Educational Facilities, Custodial Third Edition: This is a major enhancement giving user instant access to the new APPA matrices. CleanOpsStaff-3ed will read all Old CleanOpsStaff files; however, the Old CleanOpsStaff cannot read CleanOpsStaff-3ed files.
   
   

1. The 33 Standard Room Matrices have been updated to match the revisions made in the APPA third edition guidelines.

2. The Standard Service Level Table has been updated to match the revisions made in the APPA third edition guidelines.

3. The cleaning times have been up updated to match the revisions made in the APPA third edition guidelines.

4. All CleanOpsStaff-3ed documentation and help files have been updated to match the APPA Operational Guidelines for Educational Facilities, Custodial Third Edition
   
   

2. Improved Speed and Better Performance: The CleanOpsStaff-3ed programming code has been 100% reviewed and optimized over it counterpart in the Old CleanOpsStaff. Most routine have been redesign to speed up processing. For features such as automatic scheduling which takes a bit of time when processing large schedules, the speed is improved for these and others features compared to the Old CleanOpsStaff.
   
   

3. NetEnabled with ShareAware: CleanOpsStaff-3ed is Network File Sharing Enabled (NetEnabled) with ShareAware which means that multiple users can share the same data and audit files on a shared network drive without conflict. This is a major enhancement allowing organizations to store all inventory and audits files in a single location for all users. Inventory files are marked for Read-Only and Audit files are locked out when opened by another user. This prevents users from overwriting the files while other users have them open, but allowing Read-Only access to the inventory file by all other users. There is always a ShareAware button which allows you to see who is using what file in the network folder.
   
   

4. SpacePicker --Improved Data Input Tool: The SpacePicker which uses to be available only with the justDoNext Data Import Wizard upgrade has been made a free feature of the basic package with improved features to help speed up data entry. With the SpacePicker you can quickly enter data into a data input form instead of in the worksheet itself. SpacePicker has several different input modes that allow you to quickly while ever typing anything twice. This is a major enhancement to make data entry easier and much more efficient.
   
   

5. Improved Configuration Form and Configuration What-If Features: The Configuration Form has been improved and made accessible from more worksheet within CLenOpsStaff-3ed. This allows you to change configuration local variables and immediately see the impact of the change in more worksheets of the application. This greatly improves your capability to do what-if analysis on your inventory. The form is now resizable allowing you better visibility of your worksheet.
   
   

6. Improved Standard Space Category Navigation: The Standard Space Category Navigator has been improves so that you can move from matrix to matrix without causing the matrix to update unless you customize the matrix. This improvement allows you to move quickly through the matrix as you seek to decide what category to assign to your inventory based on the tasks and frequency to be performed.
   
   

7. MultiMonitor Enabled: CleanOpsStaff-3ed is now Multiple-Monitor Enabled, which mean you can have multiple monitors connected to your computer and switch CleanOpStaff-3ed from monitor to monitor with just the click of a button. With improved Drag-And-Pin behavior for all the tools, you can now have full view of your data on monitor while dragging and pinning the tool onto your second monitor.
   
   

8. Quick Entry Tool Improvement: The QEntry (Quick Entry) tool has been redesigned by placing more of the commonly used data input buttons, worksheet navigation buttons, and data manipulation buttons on the tool. The tool now performs better as a stand along data input and data manipulation tool providing similar capability as SpacePicker while also assisting you in implementing Excel Auto Filter capability without using the Auto Filter button within the worksheet. The Tall Mode/Short Mode switching behavior has also been improved to more easily give you optimum view of your data and the tool. This is a major enhancement that allows you to have more flexibility and better visibility of your worksheets and the various tools.
   
9. Tool Movement and Pinning Improvements: To help you get maximum visibility of your worksheets and the many tools at the same time a Pin Button has been added to most of the tools. This allows you to move the tool around on the screen and pin the tool to the position that provide you maximum visibility of your worksheet and tools. This is especially useful with the new monitor-switching feature. In some instances, you get a much-improved view of your worksheet by pinning the tool to the screen of a different monitor.
   
10.  Quick Staff Calculator Improvements: In the all Old CleanOpsStaff, the Quick Staff did not compute the cleaning level number when the level fell between two of the five APPA cleaning level. It displayed two levels (Example: 3->4) with a dash and a greater than sing to indicate that the calculated level is somewhere between the two levels. The CleanOpStaff-3ed Calculator Quick Staff Calculator now computes actual cleaning level number (Example: 3.25) when level falls between two levels. This significant enhancement that provide you a more accurate quick calculation of clean levels for combination of space category, FTEs, and CSF.
    
11.  Context Help Center Improvement: The Context Help buttons that are throughout the application take you to an improved Help Center with an added Keyword search feature. You can now search the Help Center text box by entering a keyword and clicking a Find First and Find Next button. You can also search the entire Quick Help file using the Search All Help button.
    
12.  Improved Method for Getting Latest Release: The CleanOpsStaff-3ed ‘Get Latest Release’ feature has been greatly improved. It now automatically detects what version of Excel you are running and automatically launches your download utility. All you are required to do is click Run, OK, and/or Yes when prompted to do so by your download utility on-screen instructions. CleanOpsStaff-3ed now automatically checks to see if you have the latest release five times per month (currently it checks on the 6^th, 11^th, 20^th, and 30^th of the month) in case you forget to check your release dates against the release dates published at the CleanOpsStaff-3ed Home web page.
    
13.  Improved Macro Staffing and Inventory Worksheet Display: The CleanOpsStaff-3ed inventory file save operation now save the macro staffing and inventory worksheet columns widths. When you load the file again the column widths will be as they were at the time of the save. This eliminates the need for you to adjust the columns each time you load an inventory file.

    
    
    Improvements to Upgrades

1. ProScheduler and DayScheduler Improvement: The ProScheduler has been redesigned and optimized over its Old CleanOpsStaff edition. Automatic scheduling is much faster and the interface has been improved. We have added more workload balancing features including a ProBalancer which is a graphic assisted balancing tool; from-day-to-day activity shifting to achieve perfect balance; and auto shifting of activities from Most Loaded Day to Least Loaded Day for more precise workload balancing by specific spaces.

1. The ProBalancer let you further refine the workload balancing process to produce weekly schedules that are virtually perfectly in balance. There is now a brand new set of workload balancing buttons that let you automatically and quickly shift your Daily, and Twice Weekly and other frequencies around in the schedule to refine the balancing of your weekly schedule with the click of the mouse.

2. The DayScheduler now draws the default “Minutes in the Work Day” from your Configuration when creating the daily schedules. This makes the ”number of custodians” calculation consistent with your macro staffing and inventory worksheet unless you choose to change the number do to temporary modified work shift or other reasons.
   
2. justDoNext Import Wizard Improvement : The justDoNext Import Wizard automatic flow has been improved with updated interactive instructions. The basic flow for the justDoNext Import Wizard upgrade is the same. However, the interactive instructions that you see when importing data have been updated and improved. The programming code has been 100% reviewed and optimized to speed up the importation process.
   
3. PDA interface Improvements: The PDA interface has been updated to make it easier to manage files on the remote device from within CleanOpsStaff-3ed. It does not close after each action anymore and the programming code has received a 100% review and has been optimized to speed up the importation process.
   
4. FlexScheduler Inventory Tool Improvements: In the old edition you could use this tool to help you divide your inventory into equal groups based on Total FTEs or Total CSFs. With FlexScheduler-3ed Inventory Tool you can now divide your inventory into equal group base on the FTEs associated the Weekly [W] activities. This is very helpful when balancing your schedule because you have a choice of five, six, or seven different days on which to schedule Weekly Activity. This gives you maximum flexibility in balancing your schedule.